Advising and Support
If you are a prospective student, contact a prospective student advisor!
If you are a current Education student and have questions about your program contact Undergraduate Student Services and one of our Student Services staff will help you. You can connect with Undergraduate Student Services and/or a Student Advisor by:
1) Sending us an email.
Email your program related questions to Undergraduate Student Services at email@example.com and one of our Student Services staff will respond within a few business days.
2) Submitting a service request form.
Many of your program related questions can be answered by submitting a service request form to Undergraduate Student Services. For example, if you have questions about the accuracy of your registration or if you want to know if you are on track with your program, submit a request for a Registration Check and one of our Student Advisors will check your registration and follow up with you through email. See the forms section of our website to view a complete list of our service request forms. Most likely we have a service request form that will address your needs.
The first day of Fall term classes is Tuesday, September 5, 2017.
Beginning on September 5th, USS would like to offer students several key services prior to the add/delete deadline of September 18, 2017 (for 13 week courses). These services will be processed within a maximum of 3 business days, in order to ensure processing can occur prior to the University add/delete deadline.
To assist students, these services include:
- Request for a Registration Check
- Request for a Graduation Check
- Request for a Course Overload (Fall term only)
Please complete the online request form available from the USS Forms webpage to request the above services.
For 13 week courses request forms must be received prior to 3:00 pm on Wednesday, September 13, 2017, in order to be processed prior to the add/drop deadline.
Please be aware that condensed courses (normally IPT and APT courses) have non-standard deadlines that can be viewed in Deadlines for Non-Standard (Condensed) Courses. For all condensed courses (any course with a duration less than 13 weeks) service request forms must be received no later than 3:00 pm on Friday, September 1, 2017.
3) Meeting with a Student Advisor.
In order to keep up with the high volume of service requests submitted by students, Student Advisors will be unavailable to book appointments with students in September. However, in addition to our Student Services Assistants a Student Advisor will be on hand to provide students with in-person direction.
Student Advisors will be available to meet with students on a walk-in basis again beginning on Tuesday, October 3, 2017.
Meeting with a Student Advisor is as simple as visiting Undergraduate Student Services on one of our drop-in advising days (Tuesdays and Wednesdays from 9:00 am to 2:30 pm). Drop-in advising days operate on a first-come, first-serve basis which means that you may have to wait to see a Student Advisor. Before coming into Undergraduate Student Services, please review the information below so you know what to expect when meeting with a Student Advisor.
During an appointment Student Advisors can:
- Provide general advice/guidance about program planning
- Respond to questions about specific degree requirements
- Discuss the possibility of taking a course at another institution
- Direct you to on-campus resources (ex. academic, financial, and/or personal support options)
Due to the time constraints and responsibilities, Student Advisors are not able to assist you with the following during drop-in appointments:
- Check your registration to ensure its accuracy. This can be done by submitting a Registration Check or, if you are registered in the final year or term of your program, by submitting a Graduation Check. Please see the forms section of our website for more information.
- Help you register in courses using Bear Tracks. Registering in courses is your responsibility. Student Advisors are not able to do this for you; however, there are many resources available to help you navigate Bear Tracks. For more information see the Your Program and Registration section of our website.
- Provide detailed information about how a change of major and/or minor will impact your degree requirements (for students in the Secondary program). If you are interested in changing your major and/or minor, submit a request to Undergraduate Student Services and a Student Advisor will follow up with you. Request form is available in the Forms section of our website. For information about the requirements for each major and minor, please see Education Chart 1 and Education Chart 2 in Faculty of Education section of the University Calendar.
- Evaluate transfer credit or coursework for application to the program. The evaluation of transfer credit is a lengthy and complicated process. Student Advisors are not able to conduct an evaluation during an appointment so it’s best to leave your transcripts at home. Current students can request an evaluation of coursework by submitting a request for a Credit Check. Prospective students will have coursework evaluated as part of their application for admission.
If you are struggling academically, you are not alone. Many students experience academic difficulties for a variety of reasons. Our role at Undergraduate Student Services is to provide you with support and advise you of your options. We can help you make a plan which might include:
- Withdrawing from a course
- Utilizing academic supports on campus
- Connecting with counselling services
- Taking a break from school
To discuss your options, please email the Academic Support Advisor at firstname.lastname@example.org.
The Faculty of Education reviews the academic performance of all students who attempt at least 9 credits (usually 3 courses) in the Fall/Winter and/or the Spring/Summer. Our review of your academic performance is based on your grade point average (GPA) after the Fall/Winter period and/or after the Spring/Summer period. The academic performance of students who attempt less than 9 credits (as in 3-6 credits) will not be reviewed.
Depending on your GPA after the Fall/Winter and/or Spring/Summer, you will fall into one of three categories (referred to as your academic standing in the program):
- Satisfactory Standing. If your GPA is 2.0 or higher after the Fall/Winter or Spring/Summer, provided you attempted at least 9 credits, you are considered to be in satisfactory standing.
- Marginal Standing: Academic Warning. If your GPA is 1.7 - 1.9 after the Fall/Winter or Spring/Summer, provided you attempted at least 9 credits, you are considered to be in marginal standing and will be placed on Academic Warning as a result.
- Unsatisfactory Standing: Required to Withdraw. If your GPA is 1.6 or less after the Fall/Winter or Spring/Summer, provided you attempted at least 9 credits, you are considered to be in unsatisfactory standing and will be Required to Withdraw from the faculty as a result. Students who are Required to Withdraw have the opportunity to appeal to remain in the faculty provided this is the first time you’ve been Required to Withdraw from the Faculty of Education.
If you are concerned about your GPA, Academic Warning or being Required to Withdraw, please contact the Academic Support Advisor at email@example.com to discuss your options. For more information about how the Faculty of Education assesses academic standing, refer to Academic Standing and Promotional Standards found under Faculty Regulations in the Faculty of Education section of the University Calendar.
Any exceptions or extensions related to term work are made at the discretion of the instructor. If you miss term work (e.g. classes, labs, assignments, quizzes, term papers, reports, midterms) contact your instructor immediately. Undergraduate Student Services does not get involved unless your absence relates to the final exam.
If you have missed a final exam due to incapacitating mental and/or physical illness, domestic affliction or other serious reasons, you may apply to Undergraduate Student Services to defer your final exam. The application is available on the Forms section of our website. Before applying, please make note of the following.
- Applications are not automatically approved. Undergraduate Student Services reviews the reason for your absence to see if it falls within the guidelines for granting a deferred exam and contacts your instructor to check if there are any issues with attendance/participation or outstanding coursework. At any point in this process, you request may be denied.
- Applications require supporting documentation related to the reason for your absence. We will not be able to process your request until documentation is provided.
- Applications are not normally approved in advance of your final exam. The deferred exam process is designed to address unforeseen circumstances, like incapacitating illness, that occur on the day of your exam and prevent you from being able to write.
This information applies to final exams only. If you are absent from midterm examinations, you must contact your instructor. Refer to the information on Absence from Term Work contained in the section above.
The Faculty of Education has a full time psychologist on staff, Dr. Carley Christianson. Dr. Christianson provides counselling to students dealing with a wide range of mental health concerns including depression, anxiety, relationship issues, school stress, grief and loss, and loneliness. If you believe you would benefit from support, please contact Dr. Christianson by email at firstname.lastname@example.org.
If you are looking for other support options on campus, the Office of the Dean of Students’ website (link provided below) is a good place to start as it contains a list of resources related to student services on campus including those services that focus on mental health issues. There you can find contact information for places like Counselling and Clinical Services, the Peer Support Centre, Aboriginal Student Services Centre, and the Sexual Assault Centre.
If you are not able to find what you are looking for on the Dean of Students’ website, please contact Undergraduate Student Services or our Director of Student Support, Dr. Carley Christianson, and we can point you in the right direction.
Office of the Dean of Students: http://www.deanofstudents.ualberta.ca/
Program Planning FAQs
What if I need to take more than the maximum course load?
Students are able to register in *15 credits in Fall Term and Winter Term and *6 credits in Spring Term and Summer Term. If you would like to register in more than the maximum you must request a Course Overload from our office.
You can request a Course Overload on the Course Overload Request form, located in our office or on the forms page. Please review the conditions for receiving a course overload, which are outlined on the form. The form can be submitted in person or by fax to 780-492-7533.
Students considering a course overload should be aware that they are not recommended, and that they should be aware of all pertinent deadlines, such as the add/drop and withdrawal deadline, so as not to incur a financial or academic penalty.
How do I know if I received transfer credit for a course that I completed at another institution?
We can review the courses that were transferred into your program. You will need to fill out a Transfer Credit Check form. This form is available in our office or in the Forms section of the site.
This request normally takes 10 working days to complete, so be aware of registration dates.
Can I have a double major and/or double minor?
An official double major or minor is not available in the Education degree. If you would like to be prepared to teach additional subject areas you can take courses to be used in your Non-Education or Open Options.
In addition, you can complete course work that will be declared Extra to Degree. Keep in mind that some courses may be restricted to students in a particular major, minor, program or faculty. The courses you take will be listed on your transcripts so they can be viewed by potential employers when you apply for teaching jobs. You can also pursue a Diploma program in a variety of areas after you have completed your degree program. Information on the Diploma Programs can be found in Section 76.2.2 of the U of A Calendar.
When are final grades posted?
Final grades should be posted on BearTracks about a week after the final exam. If it has been longer than a week, you can contact the teaching department for the course. You can find out which department offers a course by checking the Course Catalog in Bear Tracks or the Course Listings in the U of A Calendar. You can link to Faculty and Department listings here for contact information.
What is the Introductory Field Placement (IFX)? What is the Advanced Field Placement (AFX)?
Please refer to the Field Experience website: http://fieldexperiences.ualberta.ca/
Can I complete my degree part-time?
You can work on the Four Year Degree on the main campus or two-year After Degree on a part time or full time basis. To maintain your active status in the program you must be registerd in a minimum of *3 credits per academic calendar year. However the Introductory and Advanced Professional Terms must be taken full time.
How many credits must I complete within the Faculty of Education (Residency Requirement)?
For the *120 1+3 BEd degree, you can transfer a maximum of *60 credits from an external institution OR up to *75 from another Faculty on campus.
For the *60 two-year BEd After-Degree, you can transfer a maximum of *30 credits from an external institution or another Faculty on campus.
For the *24 Diploma program, you can transfer a maximum of *12 credits from an external institution or another Faculty on campus.
Most Education courses are restricted to students enrolled in the Faculty of Education, so it is strongly recommended that students apply to Education at the end of their first year and no later than your second year (maximum *60 completed). After-Degree students should plan on completing their whole degree within the Faculty of Education.
Program Requirement FAQs
What courses count as Non-Education Options?
An Education Option is any class offered by the Faculty of Education that is not already required elsewhere in the program. These are usually courses which start with the prefix ED__ with the exception of LIS courses. You can find out which department offers a course by checking the Course Catalog in Bear Tracks or the Course Listings in the U of A Calendar. Also, EDU 200 cannot be used as it is restricted to students in the Fresh Start program.
What courses count as Non-Education Options?
Any course that is not offered by the Faculty of Education and is not already used to fulfill a degree requirement can be used as a Non-Education Option. You can find out which department offers a course by checking the Course Catalog in Bear Tracks or the Course Listings in the U of A Calendar. Although LIS courses are offered by the Faculty of Education, they can be used as Non-Education Options.
What are Open Options?
An Open Option can be any course taken at the U of A, or any course that transfers to the U of A from an external institution (Please also refer to Can I Take A Course Outside of The U of A? below). It can be offered by the Faculty of Education or from another faculty at the U of A.
What courses are required to work for the Catholic System?
Edmonton Catholic School Board does not require teachers to have certain courses as a condition of employment. However, in order to get a permanent contract with Edmonton Catholic, the school board requires teacher to have CHRTC 250: The Theological Education of the Catholic Teacher. In addition, CHRTC 380: Christian Religious Education and the Child is required for Elementary teachers and CHRTC 381: Christian Religious Education and the Adolescent/Young Adult is required for Secondary teachers. These courses are offered by St. Joseph's College.
If you would like to complete these courses while you are in the BEd program, they can be used as Non-Education Options, Open Options, or they can be declared as Extra to Degree. For further information on working for Edmonton Catholic, or for information on working in a different Catholic school district, please contact the specific school district that you are interested in.
Do CHRTC 250, 380, 381 (the courses that Edmonton Catholic School Board requires for a permanent contract) count as Education Options?
No. These courses are not offered by the Faculty of Education and as a result cannot be used as an Education Option.
Can I take a course outside of the U of A?
To take a course at an external institution and to receive transfer credit into your Education program, you must request a Letter of Permission from Undergraduate Student Services. This can be done on the Request for Letter of Permission form, found in the USS office or in the forms page. The course must transfer to the U of A and fit in your program. Also, you must be in good academic standing (a GPA of 2.0 or higher) and have less than the maximum allowable credits transferred from outside of the U of A. Permission will not be granted if the course is available in that term at the U of A. Please also refer to How Many Credits Must I Complete Within the Faculty of Education (Residency Requirement)? Some other restrictions may apply.
How can I change my major/minor?
Students considering a change of major or minor should contact their student advisor for an appointment. To proceed with the change you must submit a Request for Change of Major/Minor form to Undergraduate Student Services. Sample program sheets and the Request for Change of Major/Minor forms can be found in the Forms section. Please keep in mind that a change of major/minor can result in loss of credit because some of your classes may no longer fit in your program. Additional questions regarding a change of major/minor should be directed to your Student Advisor.
How can I change my route?
To change from Elementary to Secondary, or Secondary to Elementary, you must submit a new application to the program by the application deadlines and compete for admission along with all new applicants. To apply please go to www.registrar.ualberta.ca. It is recommended that you review an information package on the route you wish to apply to, which is available on the Programs section of our website, or in Undergraduate Student Services. You may not change your route if you have previously completed any student teaching in your current program.